Structure of a Typical Board Meeting Agenda

An agenda is a well-established document of a general nature that allows discussions and discussions on many issues. In this article, we will discuss what is included in the typical board meeting agenda.

What is a board meeting agenda?

The board of directors generally makes its decisions in board meetings. Meetings should generally take place monthly. In the case of urgency or at the request of two board members, a board meeting must be convened by the chairman immediately. Board meetings must always take place when the well-being of the association requires it. In exceptional cases, the chairman of the management board can order that a decision be made by circular procedure, provided that no other management board member objects to this procedure immediately.

The organization and maintenance of the board meetings of the board or other collegial body are carried out by its secretary. Members of the board heads of structural units following the Regulations of meetings of the collegial body. If necessary, a certificate of the reasons for submitting the issue to the collegial body shall be attached to the list.

At the end of the board meeting session, the leader of the session can also

  • appreciate the results achieved and the work process of the group;
  • thank the participants for their commitment and their contributions;
  • lead to an agreed conclusion together.

The draft agenda of the board meeting is formed by the general department and together with the materials and the general list of those invited to the meeting is submitted to the chairman of the board, who decides on their submission to the board. After determining the date of the meeting, no later than three days before the meeting, the materials are sent by the general department to the members of the board. A protocol is drawn up for each meeting of the collegial body in the prescribed form.

The board meeting agenda – a list of issues considered at the meeting, which are placed in the order of their importance, indicating the speaker on each issue. The formation of issues on the agenda begins with the preposition “About”.

The structure of the board meeting agenda

The managing director sets the agenda after consultation with the chairman. It must contain all applications received in writing by the day of the invitation from board members, the school management, or the managing director. The executive board can make certain items on the agenda public by resolution.

Each board member has the right to demand that items named by him/her be placed on the agenda. The necessary documents for the items on the agenda are to be made available to the chairperson of the board of directors or, if he is unavailable, to the deputy chairperson in good time so that the entire board of directors can be adequately prepared.

The items on the agenda of a board meeting for which a resolution is to be passed must be communicated to the members of the enclosing the required documents, at least two working days in advance. Temporary exceptions to this rule should only occur in unforeseen individual cases.

The agenda must contain all motions by the members of the board of directors that have been received by the chairperson up to three working days before the meeting.

It also should be mentioned, that the modern board of directors uses agenda automation software like the board portal that can make this task easier. These agenda-setting tools are designed to help organize productive meetings without wasting valuable time repeating the same topic over and over again.